Frequently Asked Questions Regarding Business Trips
To arrange a business trip, the employee is obliged to submit to the YSU International Cooperation Office (hereinafter referred to as the "Office") the following documents:
An application addressed to the rector (Appendix 1),
A copy of the official invitation,
For academic staff, a report on the fulfillment of teaching workload (Appendix 2).
The documents must be submitted at least 5 working days before the planned date of departure.
YSU employees may travel abroad for the following periods:
For researchers: up to 1 year with salary maintained,
For academic staff with teaching responsibilities in the given semester: up to 15 days with salary maintained,
For academic staff without teaching responsibilities in the given semester: up to 1 academic semester without salary,
For other employees: up to 1 month with salary maintained. After the expiration of this period, with the employer's consent, the employee may be granted unpaid leave of up to 60 days per year,
For externally affiliated staff: when traveling abroad, leave must be formally arranged.
The employee is obliged to personally submit a report to the Office regarding the work performed during the business trip (Appendix 3) within 3 working days after returning from the trip. The report must be approved by the head of the relevant unit. Failure to submit the report within the prescribed deadline may result in disciplinary action against the employee.
If, for any reason, the employee does not undertake the business trip, they are obliged to inform the Office by the next working day and return any funds received from YSU to the Accounting Department (if applicable).
For any questions, employees should contact the Department of International Relations at the YSU International Cooperation Office.
📍Address: YSU, International Cooperation Office, Central Building, 4th floor, Room 408
📧 Email: h.mkrtchyan@ysu.am
Frequently Asked Questions Regarding the Provision of Certificates
To obtain a certificate in a foreign language regarding their place of study or work, students and faculty members must apply via the electronic platform e-request.ysu.am.
After submitting a request through e-request.ysu.am, the certificates will be translated into a foreign language, signed, and stamped within 2 working days. Applicants can track the status of their certificate using the control code, and once it is marked as "Completed", they may collect it from the Department of International Relations.
If the certificate is planned to be submitted to an embassy, it is advisable to specify the embassy. If the place of submission is unknown, it should be indicated as 'To Whom It May Concern'.
Additional information, signed by the relevant unit head, should be submitted to the Department of International Relations either in paper form or via the YSU Mulberry document circulation system.
Please access the e-request.ysu.am system using a computer, as issues may arise when accessing it via a mobile phone.
For any questions, employees should contact the Department of International Relations at the YSU International Cooperation Office.
📍Address: YSU, International Cooperation Office, Central Building, 4th floor, Room 408
📧 Email: ruzanna.yeganyan@ysu.am
Frequently Asked Questions Regarding the Provision of Academic Transcripts
The original Armenian academic transcript, duly signed and stamped, must be obtained from the relevant faculty and submitted in paper form to the Department of International Relations. Translation takes 5–7 working days, with a fee of 7,000 Armenian drams for the translation and 1,500 Armenian drams per page for certification.
The original Armenian academic transcript, duly signed and stamped, must be obtained from the faculty and submitted in paper form to the Department of International Relations. At the same time, the applicant’s self-prepared translation in WORD format should be sent to t.zakaryan@ysu.am. Certification takes 3–5 working days, with a fee of 1,500 Armenian drams per page.
The language proficiency certificate is issued by the Department of International Relations only to students who have completed the relevant foreign language as a graded subject at YSU. The original Armenian academic transcript, duly signed and stamped, must be obtained from the faculty and submitted in paper form to the Department of International Relations. Certificates are issued within 1 working day.
For master’s students who do not yet have an academic transcript, the certificate can be issued based on copies of the bachelor’s diploma and diploma supplement awarded by YSU, with the process taking up to 3 working days.
If the relevant foreign language was assessed by an examination rather than as a graded subject, students must complete the foreign language self-assessment test online, print it, and submit it to the lecturer for signature.
The certificate regarding the assessment system is issued based on a signed and stamped Armenian academic transcript obtained from the faculty, within 1 working day. For graduates, the certificate is issued based on copies of the diploma and diploma supplement awarded by YSU, with the process taking up to 3 working days.
High-quality copies of the diploma and diploma supplement, including all pages, must be submitted in paper form to the Department of International Relations. Translation takes 5–7 working days, with a fee of 7,000 Armenian drams for translation and 1,500 Armenian drams per page for certification.
High-quality copies of the diploma and diploma supplement, including all pages, must be submitted in paper form to the Department of International Relations. At the same time, the self-prepared translation in WORD format must be sent via email to t.zakaryan@ysu.am. Certification takes 3–5 working days, with a fee of 1,500 Armenian drams per page.
High-quality copies of the diploma and diploma supplement, including all pages in both Armenian and English, must be submitted in paper format to the Department of International Relations. Certification takes up to 3 working days, with a fee of 3,500 Armenian drams.
To verify the authenticity of a diploma, foreign organizations must submit a formal request to verifications@ysu.am, attaching a copy of the diploma and a signed consent form from the candidate authorizing the release of personal study-related information to a third party.
For any questions, employees should contact the Department of International Relations at the YSU International Cooperation Office.
📍Address: YSU, International Cooperation Office, Central Building, 4th floor, Room 408
📧Email: t.zakaryan@ysu.am
Frequently Asked Questions Regarding Grants
The YSU Grants Coordination Department supports the university's students, as well as academic and administrative staff members, in participating in international grant programs and ensures the effective implementation of these programs.
The Grants Coordination Department is responsible for coordinating international grant programs at YSU, supporting applicants and beneficiaries, and ensuring the effective implementation of ongoing and new projects.
The main functions of the department are:
Monitoring grant program opportunities and disseminating relevant information within the university community.
Providing support in the development of grant proposals, preparation of applications, and collection of required documentation.
Organization and coordination of financial and administrative processes.
Providing support to grant beneficiaries throughout the entire project implementation period.
Establishing cooperation with international partners, programs, and funding organizations.
The Grants Coordination Department provides support to YSU students, as well as academic and administrative staff members, in the following ways:
Providing information on grant programs, including application procedures, requirements, and deadlines.
- Offering consultations on completing applications, preparing required documentation, and meeting language requirements.
Providing financial and administrative support related to receiving funding, organizing travel documents (visa, insurance), and submitting reports.
Ensuring effective communication between grant beneficiaries and international partners.
- Managing grant-funded projects by providing all necessary support throughout the project implementation period.
To receive information about grant opportunities at YSU, it is recommended to follow the official YSU website, the social media pages of the International Cooperation Office, or to contact the department's staff directly for additional information.
YSU is involved in a variety of international programs, including ERASMUS+, Horizon Europe, Jean Monnet, APPEAR, as well as other educational and research initiatives.
Each program has its own specific application procedure, which is outlined in the relevant call for applications. Typically, applicants are required to complete an online application, submit the necessary documents, and, in some cases, participate in an interview.
YSU participates in grant programs that are aligned with its strategic development objectives.
YSU participates in a number of international grant programs, including:
ERASMUS+ (ICM, CBHE, Jean Monnet, EMJM),
Horizon Europe,
Marie Skłodowska-Curie Actions (MSCA),
Jean Monnet Activities,
APPEAR,
Other international grant opportunities depending on the field.
Each program has its own specific features and requirements
Selection of the program
Preparation of documentation
Completion of the online application
Final approval and funding
A topic or idea for the project
A competent and motivated project team
Curriculum Vitae (in Europass format)
Knowledge of the required language
A project proposal
Service fees
Travel expenses
Health insurance
Purchase of equipment (in some programs)
Research-related expenses (in some programs)
When reviewing calls for project proposals, particular attention should be paid to the co-financing component. If co-financing is required, this issue must be discussed with the university leadership.
Through direct payment
Through phased payments
Yes, it is possible; however, it is necessary to ensure that the programs do not conflict with each other and that their responsibilities can be effectively combined.
International grants are provided by international organizations, foundations, and programs to support scientific research, educational exchanges, academic cooperation, and other initiatives. They often cover service fees, travel expenses, accommodation, and research funding, whereas local funding is generally provided by national foundations or the government.
Academic staff members and researchers may apply for various international grants, including:
Research grants (e.g., Horizon Europe, Marie Skłodowska-Curie Actions),
Teaching mobility and capacity-building programs (e.g., ERASMUS+ Teaching Mobility),
Collaborative projects and networks (e.g., Jean Monnet, Capacity Building in Higher Education projects).
For any questions, employees should contact the Department of International Relations at the YSU International Cooperation Office.
📍Address: YSU, International Cooperation Office, Central Building, 6th floor, Room 614
📧 Email: a.aproyan@ysu.am
📞 Tel.: (+374 60) 710 135
🌐Website: www.ysu.am
