A. For Submission of Abstract and Papers
Authors Instructions
The first BSES-SDGs conference has a strict policy regarding plagiarism. We emphasize the importance of originality in all submitted works, and any instance of copying or utilizing another author’s work without permission or proper citations will be considered fraudulent. Submissions may be rejected during the review process if they contain either minor or major plagiarism reports.
Step 1: Abstract Submission Process
The authors are required to prepare an abstract of 150–300 words and submit it by attaching it to the conference registration form.
The abstract must concisely highlight the purpose, results, and conclusions of the study.
- Authors should choose the most relevant conference topic for their papers and use the provided Abstract Writing Template for guidance.
- In the subject line of the email, please include your name and surname.
Step 2: Abstract Acceptance
Once the abstract will be accepted:
- You will receive a proforma invoice with instructions for completing the payment online or via bank transfer.
- After successful payment, participants may request the following documents:
- Signed/stamped abstract acceptance letters
- Receipt of payment or payment invoice
- Visa invitation letter (if required)
It is important to review the important dates to avoid late payment fees and ensure timely submission.
Step 3: Full Extended Abstracts / Short Paper Submission (Optional)
This process begins only after payment confirmation. Authors may submit (bioenv_sdg@ysu.am) an extended abstract/short paper (10-12 pages) for publication in conference proceedings. These will be published by reputable publishers such as IGI Global (USA), De Gruyter Germany, AAP-CRC Taylor and Francis (USA), and Wiley-Scrivener (USA).
The extended abstract should follow a structured research paper format:
- Abstract (+keywords)
- Introduction
- Problem statement and study aim
- Review of the Literature
- Methodology
- Results and discussion
- Conclusion
- References.
Please note that all accepted papers will be published exclusively in English.
Step 4: Rigorous Peer Review Process
- The short paper/extended abstract will be checked using iThenticate for plagiarism, and reviewed for readability and relevance.
- Similarity thresholds:
- 10–15% similarity from all sources: Acceptable.
- 3–5% similarity from a single source: Acceptable
- Over 30% with AI similarity (all sources): Immediate rejection
- Below 30% similarity: Revision required to reduce similarity
The paper will undergo double-blind peer review by at least two reviewers. If accepted, the authors will be notified and asked to revise and resubmit the manuscript. The process may involve multiple rounds of review, and failure to meet deadlines may result in exclusion from the final publication.
Step 5: Extended Paper Submission
Authors of the best papers will be invited to submit an extended version (12–20+ pages) of their short papers after the conference. These extended papers will be considered for publication in a special issue of Frontiers in Plant Science (Impact Factor: 4.2, Q1) and the Egyptian Journal of Soil Science (Impact Factor: 1.9, Q3).
The acceptance of a submitted extended paper into conference proceedings or relevant journals will depend on the quality of the paper and the outcome of the journal's peer review process. The manuscript may either be accepted or rejected based on the results of this evaluation according to the journal's rules and regulations. Participants who do not wish to publish their extended paper in journals but prefer publication in books IGI Global (USA), De Gruyter (Germany), AAP-CRC Taylor and Francis (USA), or Wiley-Scrivener (USA), indexed in Scopus, are kindly requested to inform the conference team via email at bioenv_sdg@ysu.am.
B. Presentation types
1. Guidelines for Oral Presentations (For Both Offline and Online Mode)
All authors will be kindly requested to arrive at the conference room at least 30 minutes before their sessions begin to ensure their presentations are uploaded onto the provided computer. A member of the BSES-SDGs organizing team will be available to assist if needed.
(a) Presentation Duration
Each oral presentation will be allocated 15 minutes, including time for audience questions.
(b) Technical Equipment
Each conference room will be equipped with a projector and a desktop computer for direct projection. The computers will have Windows operating systems and Microsoft Office (Word, Excel, PowerPoint) 2010 or later versions, along with USB compatibility.
(c) Special Software or Personal Devices
Speakers wishing to use special software or their own laptops should contact the conference volunteers at least 30 minutes before their session to make necessary arrangements.
2. Poster Presentation Guidelines
Poster sessions will be conducted during the BSES-SDGs conference. Each poster session author will be assigned a designated poster board area, with mounting pins provided. The poster board will clearly display the poster number and title.
(a) Mounting and Removal
- Authors will be responsible for mounting their posters on the board on the morning of their presentation.
- Posters must be removed by the end of the same day.
(b) Poster Dimensions
- Posters should measure 841 mm x 1189 mm, 84.1 cm x 118.9 cm or 33.1 inches x 46.8 inches (A0 stranded size).
(c) Interaction with Participants:
The authors are encouraged to remain near their posters during the designated poster sessions to discuss their research with conference participants. The specific timing of the poster sessions will be indicated in the conference program
Note: All participants (both offline and online) who wish to publish an abstract or a short paper in the conference book must pay a registration fee. Without payment of the registration fee, we cannot accept or approve any short abstracts for publication.
